Today someone asks for a tool by email, someone else approves it verbally, it goes on somebody's card and nobody remembers when it renews. Software purchasing puts that process in order: every tool is requested, approved, bought, paid for and renewed on its date, with a history.
Six roles, each with its own screen: Requester, Manager, Control, Purchasing, Treasury and Administrator. Each one sees only their part and gets an email when it is their turn; if nobody answers within 48 hours, the next person is notified.
From the company catalog or a new tool: for whom, why and for how long.
One click if it is in the catalog. If it is new, Control reviews it (budget and cost center) and then Purchasing.
Purchase order as PDF, credentials and vendor. If the platform has a connector, the account is created automatically.
Corporate card or bank transfer, billing period and invoice reminder. Everything stays linked to the request.
A notice 30 days before each renewal. If the person leaves, their license is released and drops out of the spend.
Request, manager approval, purchase order and payment in one flow with dates and owners. No ERP and no IT involvement needed.
How much the company pays per month for each tool, who uses it and which licenses went unused. Reports by team and by cost center.
Every subscription with its renewal date, card and owner. Those without a connector are registered anyway and enter license control.
The catalog of what the company pays for, with vendor, contract and price, matched against the real accounts in Google Workspace and connected platforms.
Both, in order: first the request and approval, then the purchase and payment, and finally the resulting license enters license control. It does not replace your ERP or accounting: it hands them the purchase order and the invoice.
Yes. They are registered with their price, renewal date and owner. Mekovault warns before the renewal and flags the license when the person leaves, even if the offboarding on that platform is done by hand.
The manager of the person requesting. If the tool is not in the catalog, it also goes through Control (budget and cost center) and Purchasing. Rules are set per country and per domain.
With the corporate card you register or by bank transfer, according to each tool's billing period. Treasury validates the payment and the invoice stays linked to the request.
Their exit in Google Workspace or in payroll triggers the release of the licenses bought for that person: they are freed, the right people are notified and the spend stops counting.
Software purchasing is a module priced per company per month, not per person. You will find it on the pricing page next to the per-platform mini apps.
Start with Google Workspace free up to 20 accounts and activate Software purchasing from the portal when you need it.