Mekovault

Manage software licenses and your people's accounts, from day one to the last day.
Protect the budget. No IT department needed.

Application onboarding and offboarding, under control: Google Workspace, Slack, Zoom, Figma and everything you pay per person. HR requests it, Mekovault runs it on time and the evidence stays.

Start free for 90 daysSee how it works
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app.mekovault.com/your-company/tickets/center
Request center
Last 7 days · 6 requests · 1 needs attention
Executed on their own
4
Scheduled
1
Needs attention
1
No.
Request
Person
Status
Resolved by
T-054
Account onboarding
m.contreras@your-company.com
Executed
system · start date
T-055
Scheduled offboarding
p.riquelme@your-company.com
Executed
system · 6:00 pm
T-056
Temporary reactivation
p.riquelme@your-company.com · 3 days
Scheduled
system · on the date
T-057
Release license
a.soto@your-company.com
Attention
Google assigns it automatically
T-058
Alias
sales@ → c.rojas@your-company.com
Executed
Ticket support
1Onboardings run on their own on the start date
2What needs a person is visible; the rest stays out of the way

Built for the platforms you pay for per seat

  • Google Workspace
  • Slack
  • Buk
  • Adobe
  • Notion
  • Zoom
  • Canva
  • Figma
  • Jira
  • HubSpot
  • Salesforce
  • Dropbox
  • Asana
  • Zendesk
  • GitHub
  • 1Password
  • Miro
Three doors

Your company's accounts, licenses and software spend, under control.

Start from what is happening today. All three doors lead to the same panel.

Someone joins or leaves

Account ready on day one, closed on the last day with email and files handed over and the license released. HR requests it, no IT.

See Accounts

What we pay per person

Licenses purchased, in use and sitting in blocked accounts. Purchases approved in order and renewals flagged 30 days ahead.

See Licenses and spend

What people connect and ask for

Which platforms Mekovault manages, which apps have access to company accounts, and mini apps per platform.

See Applications
What people search for

The questions owners and managers ask Google and ChatGPT

We answered them in full, with the steps and what Mekovault does in each case.

See all guides
Account and access control

Everything starts in payroll. And everything is governed from there.

An account exists because a person joined the company. When they change roles or leave the organization, nobody guarantees the other accounts stop billing: the design license, the Slack seat, the card subscription, the shared account they managed.

  • One origin. Onboarding, change and exit come from HR and run on every connected platform.
  • An owner for everything. Shared accounts, service credentials and subscriptions with an owner, an expiry and an invoice.
  • 365 days of evidence. Who requested, what was done and how much you stopped paying. Ready for an auditor.
See how accounts are governed

Origin: payroll

P. Riquelme · Design

Last day in the organization: 2026-09-30

2 accounts still billing
  • Google Workspaceclosed and released
  • Slackclosed and released
  • Figmastill billing
  • Adobe Creative Cloudstill billing
  • Canvaclosed and released

What usually happens without governance: email gets closed and nobody looks at the rest again. Names and platforms are examples.

T-055Offboarding of p.riquelme@your-company.comExecuted
Requested byPeople (HR)
Last day09-30-2026 · 6:00 pm
Gets their emailc.mena@your-company.com
6:00 pmAccount blocked in Google Workspace. Sessions closed, password invalidated.
6:00 pmEmail forwarded to c.mena@your-company.com and auto-reply enabled.
6:01 pmLicense released. You stop paying Business Standard for this account starting today.
in 30 daysDeletion scheduled. You can reactivate it until then with one click.
Request detail in the panel. Names are examples.
When someone joins or leaves

HR requests it. Done: Mekovault executes it on time.

If the data comes from HR, there is nothing to approve, no message to Support and no need to open the Google console. The request is scheduled for the last day, runs on its own and leaves everything recorded.

  • Exit the same day, on every connected platform. Block, email forwarding and license released, in one step.
  • Temporary reactivation for as many days as you choose. It warns 5 days before and on the day; when it expires it blocks itself.
  • Everything stays in your company's audit log. Who requested, what was done and when. Kept for 365 days and fully downloadable.
See every request you can make
Platforms and licenses

See what you pay per person. And stop paying for what nobody uses.

Mekovault reads the licenses of every connected platform: how many you bought, how many are assigned and how many are stuck on blocked accounts. When someone leaves, it releases the license or tells you exactly what to change in the console.

Google WorkspaceAccounts, aliases, groups and licenses
Connected
Chat, projects, sales and supportThe platforms your team already uses, one by one
Coming soon
Your HR systemSo joins and exits start where they already start
Connected
See License ControlSee Software purchasing
Licenses by platform
Read today 8:10 am · Google Workspace
Purchased
120
Assigned
104
On blocked accounts
9
Leaking per month
US$ 129
License
Purchased
In use
Unused
Plan
Business Standard
100
92
8
Annual · renews 03-01-2027
Business Starter
20
12
1
Flexible
Before 02-01-2027: reduce 8 Business Standard licenses at renewal. We remind you with the date.
Licenses screen. Figures are examples.
Calculator

How much is leaking?

Three numbers and an honest estimate. Adjust them to your company.

US$ 500 to 1,000

per month leaks in licenses of people who already left, in a company of 50 to 500 people

$7 to $25

is what each license costs per person per month; the invoice arrives whether anyone uses it or not

6 months

is how long a forgotten account keeps getting paid, on average, before someone closes it

%

Share of people who leave in a year. Typically between 15% and 30%.

USD

Google Workspace and similar platforms cost between $7 and $25 per person per month.

24 people leave per year

Estimated annual leak

$1,728

≈ $144 a month you are overpaying

We assume a forgotten account keeps getting paid for 6 months on average before someone closes it. It is a conservative estimate.

Mekovault closes that leak: it blocks accounts the same day and shows you which licenses to release and reduce.

Stop paying for this: start free

The link keeps your three numbers: whoever opens it sees the same calculation.

How it works

From request to record, without going through Support

This is how a request is resolved from the moment someone makes it until everything is recorded. Click on each step.

step 1 of 6Simple form

Creates the request

HR, a manager or whoever administers says what they need: an onboarding, an offboarding, an alias, an access or a temporary reactivation. With the date it should happen: today or in two weeks.

Honest questions

What owners and managers ask before starting

Collected from conversations with companies across Latin America.

What does the free plan include?
Up to 20 Google Workspace accounts, forever and with no card: joiners and leavers on the right day, requests (onboarding, offboarding, reactivation, alias, shared account), email redirected and files handed over on exit. From account 21 you pay per account per month; payroll, audit, purchasing and platforms are added separately.
Do I need someone from IT to use it?
No. Mekovault is built for companies without an account administrator. The manager or admin person connects it following a guide, and from there HR or whoever you choose uses it. If you prefer, we connect it with you on a video call at no cost.
Is it safe to give it access to my company accounts?
Mekovault can only create, block and change accounts. It does not read email or files, and does not ask for permission to. Your credentials are stored encrypted and separate from other customers, and every action is recorded with date and owner.
What happens to my accounts if I stop using Mekovault?
Nothing. Your accounts keep living in your platforms, as always. If you leave tomorrow, everything stays as it is and you take the history with you in Excel.
Which platforms does it work with?
Today, Google Workspace. We're adding the platforms companies pay for per seat: chat, projects, sales, support and code. For the ones that don't allow automation, or only allow it on their most expensive plan, Mekovault organizes the task with an owner and keeps the evidence.
If I block an account, do I stop paying for its license?
Not always. On most platforms a blocked account keeps being charged until the license is released and the purchased quantity is reduced, and that last step is done by your company on each platform's billing page. License Control (coming soon) releases the license and tells you in time what to reduce.
My company doesn't use Google Workspace. Does it still work?
Today Mekovault connects to Google Workspace. Other platforms are being added one by one. Tell us which one you use and we'll let you know as soon as it's there.
How long does it take to start?
Ten minutes to connect your Google Workspace with the guide. You make the first request that same day. No implementation project, no consultants.
Is support available in English?
Yes. The team is based in Santiago, Chile (US Eastern time, give or take an hour) and answers in English, Spanish and Portuguese during business hours.
Free up to 20 accounts. Then from US$ 1.20 per account per month.

Start today. In ten minutes your accounts are under control.

Free for 90 days, no card, no commitment. If it is not for you, you pay nothing.

Start free for 90 days See pricing