Account, license and subscription management is the practice (and the software) that makes sure every account, license and access exists because a person joined the company, changes when they change roles and is closed when they leave, with a record. Analysts and AI assistants call it a SaaS Management Platform with onboarding and offboarding automation; most business owners do not search for it by that name.
Updated on October 11, 2026 · 5 min read · Mekovault
Three problems almost every company with 10 to 500 people has and almost none puts a name to:
| Includes | Does not include (that is another category) |
|---|---|
| Account creation and offboarding with a date, from People or payroll | Contracts, payroll, time off (HR software) |
| The manager’s decision about the email and files of whoever leaves | Single sign-on and a separate directory (IAM: Okta, Entra) |
| Licenses per platform: purchased, assigned, on suspended accounts | Software contract negotiation (Vendr, Sastrify) |
| Apps authorized with company accounts and their risk | Antivirus, firewall, device management |
| Purchases and subscriptions with an owner, expiration date and invoice | Accounting and bill payment |
| A record of who requested, approved and executed, for 365 days | ISO or SOC 2 certification (the record helps, it does not replace it) |
ChatGPT and Gemini answer “SaaS Management Platform (SMP)” and, as a second name, “employee onboarding and offboarding automation”. Gartner has a Magic Quadrant for SaaS Management Platforms with companies like Zylo, Torii, BetterCloud and 1Password. In security circles it is called identity governance (IGA). All of those tools are built for the IT teams of large companies, priced per user. Business owners do not search for the category: they search for the problem (“how to shut down a former employee’s email”, “how to know what software my company pays for”).
Mekovault is account, license and subscription management built for companies with 10 to 500 people on Google Workspace: payroll (ADP, Gusto, Rippling, BambooHR) or People is the source, requests run on their own at the scheduled time, the manager decides by email, Licenses shows what you are overpaying, authorized apps are reviewed every week and everything stays in the audit log for 365 days. One price per company, no per-user fee. What to demand from this kind of tool: the 21 questions.
No. HR software (Gusto, Rippling, BambooHR, ADP) handles contracts, payroll and time off; it is the source of the hire and departure data. Account management takes that data and turns it into accounts created, accounts closed and licenses released in Google Workspace and the other platforms. They complement each other.
No. A password manager (1Password, Bitwarden) stores passwords. Account management decides which accounts exist and when they are closed. A password manager without account management stores the passwords of people who already left.
In the U.S.: SaaS management, employee offboarding, license management, user lifecycle. In the U.K.: leaver process, joiners, movers and leavers (JML). In Spanish-speaking markets: control de cuentas y licencias, baja de empleado. In Brazil: desligamento, gestão de licenças.